Administration & Operations Coordinator Wanted

دينار ١٨٠ - دينار ٢٢٠

المنامة، محافظة العاصمة

منذ 2 أيام

مستوى الخبرةمبتدئ

المستوى التعليميدبلوم

نوع العملدوام كامل

نوع مكان العملفي الموقع

الوصف

Administration & Operations Coordinator We are looking for an experienced, energetic and highly responsible Administration & Operations Coordinator to join our property management office in Bahrain. This is not purely a desk-based administrative position. The successful candidate will work closely with management, communicate with employees, tenants, customers and contractors, and regularly follow up on maintenance and other ongoing works. Key Responsibilities: • Draft professional letters, notices, emails and other correspondence on behalf of management • Communicate confidently and professionally with employees, tenants, customers, contractors and suppliers • Follow up with the maintenance team on a daily basis and ensure assigned works are progressing according to schedule • Visit buildings/properties when required to inspect and follow up on ongoing maintenance works • Understand maintenance issues and communicate requirements clearly between management, technicians and contractors • Monitor employee attendance and communicate with employees regarding attendance or administrative matters • Handle LMRA-related payments and administrative follow-ups • Handle SIO payments and related administrative work • Monitor and follow up on contract renewals and expiry dates • Use Zoho Books for data entry and general administrative/accounting support • Maintain schedules, records, files and follow-up lists • Carry out other administrative and operational duties assigned by management Required Skills & Profile: • Excellent English communication skills, both written and spoken • Strong letter and email drafting ability • Excellent interpersonal skills and confidence dealing with different types of people • Ability to understand instructions quickly and accurately, preferably from the first explanation • Highly focused, organised and capable of independently following matters through to completion • Strong follow-up skills — must not require constant reminders from management • Good knowledge of Microsoft Excel, Word, email and general computer applications • Comfortable using AI tools such as ChatGPT and Gemini for administrative work and productivity • Good understanding of building and flat maintenance terminology and common maintenance issues • Previous experience in property management, facilities management, building maintenance or a similar environment is strongly preferred • Able to prioritise multiple tasks and maintain proper schedules and records • Energetic, committed, punctual and dependable • Mature, professional and capable of representing management appropriately • Valid Bahrain driving licence is preferred Important: We are looking for someone who takes ownership of assigned responsibilities. The candidate should be proactive, attentive, quick to understand instructions and capable of following up on tasks without continuous supervision. Location: Bahrain Employment: Full-time Applicants should send their CV together with their current salary, expected salary, notice period and availability to join.